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12. Be sure to mark the area to indicate any changes to the hound’s record and what changes, highlighting that area is helpful. I try to catch all the corrections, if you mark a change and I do not update please email me as this is the most accurate method of communication.
Judges Sheets
1. Must be signed by the judge.
2. Club initials and date of event must be listed.
3. Breed, course, stake, and judge (1 or 2) must be marked. The easiest way to insure that this is done is for the FTS to have sheets marked when they are given to the judge. The clerk then needs to verify correct sheet was used.
4. The judge must initial all changes.
5. A reason must be marked for any hound that is excused, dismissed or disqualified. Ch. III Sec 17 It is the responsibility of the field clerk or secretary to be reviewing the sheet when it is handed in by the judge. If a reason is not listed, return the sheet to the judge for completion.
6. A suggestion to help decrease the risk of reversing Judge #1 and #2 scores when entering them onto the record sheet is to place #1 on top of #2 with the total scores of both visible. You can then look down at yellow #1/#2, etc. Exception is if there are blanket errors noted on either sheet.
7. The field clerk should be checking for completeness of the judge’s sheet when it is handed in after a run. Then the FTS should check before submitting the records.
Record Sheets
1. Must be completed in entirety. Pg #57 (page 40 of the loose leaf books) of the current Running Rules. This includes the BIF sheet!!
2. Computer generated sheets may be submitted as long as they contain the required information and give the same appearance of an ASFA form.
3. Any hound listed on sheet and scratched out must have a reason listed, i.e. pulled lame, in-season, absent, etc. Ch. VI Section 1 (f)
4. Only lame, in-season, hounds pulled due to change of judge/lure operator or hounds determined to have a breed disqualification are eligible for refund of the entry fee. Ch. I Section 3 The record sheet should reflect the refund was given. All other hounds listed will count toward per-capita.
5. Writing must be legible!! Especially if there were changes made to the course(s) and/or blanket color(s).
6. Always recheck the addition. Owners/handlers should also check addition as they review the posted sheets. We are all, after all, only human.
7. All forfeits must be clearly marked or the tie will stand. Just because there is a placement marked does not constitute a forfeit. There are to be no assumptions. Policy #317
8. BOB should be marked above the 1 of the winning hound.
9. Only the total score of runoffs/BOB should be listed when more than one judge.
10. Judges are to be listed in alphabetical order by last name. Policy #321
11. If a stake is mixed it cannot be changed after the prelims. Policy #318
12. Hounds entered in the single stake should be listed on the same record sheet. They do not need separated by breed. See pg #40 (pg #28 of loose leaf books) of the current Running Rules
13. When the record sheet is changed due to a mathematical error or entry error, initial changes.
14. The name of the field clerk is required on the sheet. See policy #234
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