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1. Original paperwork is to be submitted and copies retained by the club. Be sure to separate NCR forms, only submitting the white copy.
2. Follow the organization listed on pg #57 (pg #40 of the loose leaf book) of the current Running Rules & Field Procedures for Lure Field Trials.
*When stakes are mixed they can be listed either on the same record sheet (space permitting) or separate. Place the open entry, open record sheet, FCh entries then FCh record sheet followed by the judge’s sheets in order. If they are listed on the same sheet then put the Open entries, FCh entries, record sheet followed by the judge’s sheets. The same scenario can be used when running different breeds together.
*When stakes are mixed they can be listed either on the same record sheet (space permitting) or separate. Place the open entry, open record sheet, FCh entries then FCh record sheet followed by the judge’s sheets in order. If they are listed on the same sheet then put the Open entries, FCh entries, record sheet followed by the judge’s sheets. The same scenario can be used when running different breeds together.
3. Please do not send records in any method that requires a signature. There are multiple methods available to send the records and track them. Tracking is always a good idea.
4. Per capita fee and fines must be submitted by club check or money order. No personal checks can be accepted. Ch. VI Sec 1 (g)
5. Use of some method of listing entries/counts for per capita count is helpful when there is a discrepancy in the per capita submitted and the amount required.
6. An error found after the trial but prior to submission of records will not count against the club if the club includes the steps that have been taken to handle the situation. (Please review Policy #294 for further explanation.) So, it is strongly suggested that you check over everything prior to sending them off.
7. All changes in ownership marked on entries must be accompanied with a copy of the changed registration form.
8. Records must be received within 14 days or be postmarked within 10 days of the approved trial(s). See Ch VI Section 1 of the current Running Rules. I strongly suggest a copy of the mailing receipt be kept as proof of mailing in the event of late receipt. Please send ASAP!!
9. Please add me to your mailing list so that I automatically receive your premium. We would like all mailing to include the entire 9 number zip code to see if this helps with the USPS delivery. So, please update your records to indicate my mailing address as follows: Lori Coulson, ASFA Records Coordinator 1900 Normandie Dr York, PA 17408-1536
9. It is highly encouraged that both owners and clubs look at the results printed in FAN for accuracy. If an error is found please contact me immediately and I will investigate your information. I can be reached for questions either by email, snail mail or phone. If I don’t know the answer I will find out and we will learn together. If ever you see misinformation in regard to your hound(s) please let me know immediately and I will make the necessary corrections. When you contact me be sure to identify the hound by breed, call name, registered name and registration number.
Most Frequent Records Errors
1. Copy of acceptable registration not included.
2. Incomplete Records sheets. This most frequently is the BIF sheet but occurs with breed sheets.
3. Not marking forfeits, just marking the placement(s).
4. Missing club/date information at the top of the entry.
5. Missing entries for hounds listed on Record sheet(s) but marked lame, in-season, etc.
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